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قام 595 شخص بالتقدم الى الوظيفة

تقدم الآن   أرسل إلى صديق     اعرض جميع الوظائف   اطبع   التبليغ عن إساءة استخدام

تاريخ الإعلان عنها: 2017/05/18 06:35:02
الرقم المرجعي JB1001850760
مشاركة   تغريد

The Zoo & Aquarium Public Institution in Al Ain

Officer Administration
The Zoo & Aquarium Public Institution in Al Ain


الوصف الوظيفي

Key Tasks and Duties:

• To maintain the relevant paper and electronic files, and to maintain accurate administrative records.
• To ensure that indices are up to date, and that obsolete versions of controlled documents are removed and archived.
• Having proper knowledge in management and administrative functions are essential.
• Must possess the ability to coordinate and plan strategically.
• Proficient in communication and be able to maintain critical thinking.
• Manages all commercial and technical documents for the department.
• Capable of implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents, and ensuring accuracy of all documentation are all essential functions of a document controller.
• Must ensure regulatory procedures and changes are followed is also an essential part of the job junction.
• Should adhere to security and confidentiality guidelines, such as locking cabinets or shredding certain documents after creating electronic copies.
• Should possess strong communication and interpersonal skills.
• Should possess excellent oral and written communication skills.
• Fosters a culture of compliance with formal procedures for production and control of documents and an understanding of version control and document and sample archiving.
• Facilitates effective team interaction.
• To promote quality awareness and compliance with respect to documentation management and document and sample archiving.
• Possess the attitude to make the effective running of the organization’s primary concerns.
• Possess planning and organizational ability
• Adapts quickly to change and works well under pressure.
• Understands the professional development process and becomes actively involved by setting challenging goals and meeting them through continuous learning.
• Seeks input from mentors and supervisors.
• Actively applies feedback received to day to day work and strives to improve performance.
• Accurately completes and submits status reports in a timely manner.
• Complies with all company policies and procedures.
• Keeps workroom neat, organized and secure.
• Reviews the status reports of team members and addresses issues as appropriate.
• Ensure that all ZAPIA EHS policies are followed.

Academic and Professional Qualification:

• Diploma Degree in Business Administration
• Ability to utilize multiple word processing and database applications including MS Office applications Word, Excel, Power Point, Visio, Access, as well as Adobe Acrobat, etc.

Experience:
• At least 3 years’ experience in an office with legal, hospitality and procurement exposure
• Experience of administering a quality management and change control management
• Experience and knowledge of document control systems.

المهارات

Domain Skills and Knowledge Required:

 Coordinates the activities of Document Control, including distribution of documents, tracking and reporting on document review progress Work independently to facilitate ZAPIA’s group activities.
 Designs and map different activities processes under the direction of the line manager.
 Reviews and proofread documents for consistency of document format and system concerns.
 Uses department databases to track and manage and control issued documents.
 Performs document control & Quality management activities.
 Reports on the performance of the document control system for review and as a basis for improvement of the documents control system.
 Complies and maintain control records to verify completeness and accuracy of data.
 Posts changes to computerized or manual control records, and maintains related files.
 Prepares reports & Minutes of Meetings.
 Prepares reproduction of documents if needed.
 Undertakes control of electronic and hard copy documentation
 Assures compliance with document control, standards, policies and procedures, highlighting any errors or omissions.
 Coordinates progress document reviews
 Creates draft documents based on outlines created by others and based on standard templates
 Maintains and review of document management process
 Assists in the completion of as built documentation.
 Executes the responsibilities maintaining high level of ethical, moral and professional standards.
 Ensures that the overall activities in the organization meet the requirements of quality management, health and safety, legal stipulations, environmental policies and general duty of care.
 Strives to keep up to date with the latest developments in the filed of departmental and organizations administration, and in the field of expertise.
 Performs other duties as assigned.

تفاصيل الوظيفة

  • منطقة الوظيفة: العين, الإمارات
  • قطاع الشركة: القطاع الحكومي
  • المتطلبات : صاحب عمل (القطاع العام)
  • الدور الوظيفي: الإدارة
  • الحالة الوظيفية: دوام كامل
  • نوع التوظيف: تعاقد
  • يتطلب إدارة موظفين آخرين: لا
  • عدد الوظائف الشاغرة: 1

المرشح المفضل

  • المستوى المهني: متوسط الخبرة
  • عدد سنوات الخبرة: الحد الأدنى: 2 الحد الأقصى: 3
  • منطقة الإقامة: العين, الإمارات العربية المتحدة
  • الجنسية: الإمارات العربية المتحدة


وصف الشركة

Al Ain Zoo is a proud member of the World Association of Zoos and Aquaria (WAZA), and has set up a number of strategic partnerships with leading zoos
conservation agencies and associations from across the world, including the World Conservation Union and Species Survival Commission, Environment Agency - Abu Dhabi, San Diego Zoo, Edinburgh Zoo, the Northern Rangelands Trust of Kenya and the Sahara Conservation Fund.
Through our education, research and conservation programmes, Al Ain Zoo is building a reputation for excellence and leadership in the international conservation community through saving endangered species and their habitats.

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