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Posted Date: Jan 13, 2019
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Emirates College for Advanced Education

Executive Assistant (UAE Nationals Only)
Emirates College for Advanced Education

Job Description

Bachelor’s Degree in Business Administration or similar discipline.

Minimum 2 years’ experience in similar or related position, where problem solving was a key feature.
Excellent oral and written communication skills in English and Arabic.
Experience at an advanced level in using Microsoft Outlook, Word and Excel.
Experience of working without supervision as well as within a team.
Proficiency in written and spoken English and Arabic.
Experience of working within an educational environment.

Specific Account-abilities:
Receive and screen incoming telephone calls promptly and welcome office visitors, providing a friendly and professional greeting, taking messages as appropriate, and eliciting any necessary information to allow timely and accurate responses. Also maintaining a log of enquiries received and providing responses if appropriate.
Responsible for heavy calendar management, requiring interaction with both internal and external executives, department heads, faculty and staff, and coordinating a variety of complex executive meetings and administrative support services. Remain aware and update the DVC’s schedules.
Develop and maintain a well-organized filing system that permits easy reference and rapid retrieval of information.
Draft accurate, confidential and non-confidential correspondence/documentation on behalf of the Head; ensuring that the ECAE’s house-style is applied.
Support the Head with special projects e.g. conducting research activities in order to inform the project, preparing materials for committee presentations, summarizing reports etc.
Provide secretarial support to assigned ECAE committees Arrange and document minutes of meetings in line with the ECAE house-style, ensuring that minutes are duly approved prior to distribution to Committee members or meeting attendees.
Assist with the organizing staff meetings and/or special events including annual end of year celebrations, staff meetings, etc. Arranging catering, locations, distribution of information with respect to the event and any gifts or handouts for the event.
Arrange travel and hotel reservations for the Head and others (as required) and prepare itinerary for submission to the Vice Chancellor’s Office.

Generic Account-abilities
Cover for the other Executive Assistants during staff vacation and sick leave. Further assist with workloads from the DVC-Academic office.


Time management
Office Management
Team Work

Job Details

  • Search by Location: Abu Dhabi, UAE
  • Search by Industry: Administration
  • Requirements : Employer (Private Sector)
  • Job Role: Administration
  • Number of Vacancies: 2

Preferred Candidate

  • Career Level: Entry Level
  • Years of Experience : Min: 2 Max: 6
  • Nationality: United Arab Emirates
  • Degree: Bachelor's degree

Company Profile

Emirates College for Advanced Education (ECAE) in an Abu Dhabi Government Higher Education Institute affiliated with Abu Dhabi Education Council (ADEC) dedicated to preparing teachers and educational Leaders of high standards. The college was established to offer Undergraduate & Postgraduate Degree Program and provide educational research solutions to the nation.
The College currently offers Bachelor Degree Program and is distinguished for extensive practicum and mentoring opportunities for its students. The medium of instruction at the ECAE is English. ECAE is licensed by the UAE Ministry of higher Education and Research’s Commission for Academic Accreditation (CAA).
ECAE is planning to expand its undergraduate program, introducing new graduate programs and augment its research capabilities and is looking for experienced faculty to be involved and drive these developments.

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